How to Create a Business Email Address

Creating a professional company email address like yourname@mycompany.com gives your brand instant credibility. It helps you look more established, builds customer trust, and separates your business communication from personal Gmail or Yahoo accounts.

In this guide, you’ll learn how to create a business email with your own domain name — step by step, with both free and paid options.

Step 1: Register Your Domain Name

To get a company email, you first need to own a domain name — this is what appears after the “@” in your email.

For example, if you want hello@mycompany.com, you must register mycompany.com.

Best places to buy a domain:

• Google Domains
• Namecheap
• GoDaddy
• Cloudflare

Tip: Choose a domain that matches your business name and is easy to remember.
Average cost: $10–15 per year.

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Step 2: Choose a Business Email Hosting Provider

Next, you’ll need an email hosting provider — this is the service that stores and manages your emails.

Here are the best options depending on your needs and budget:

Option 1: Google Workspace (Gmail for Business)

The most popular and reliable option for small businesses.

Features:

• Use Gmail with your domain (e.g., yourname@mycompany.com)
• 30GB+ of Google Drive storage
• Integration with Calendar, Meet, and Docs
• Professional spam protection

Pricing: from $6/month per user

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Option 2: Microsoft 365 (Outlook for Business)

If you prefer Microsoft tools, Microsoft 365 offers Outlook-based email hosting.

Features:

• Outlook email with your own domain
• Office apps (Word, Excel, PowerPoint)
• Microsoft Teams integration
• Enterprise-grade security

Pricing: from $6–12/month per user

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Option 3: Free or Budget-Friendly Alternatives

If you’re a startup or freelancer on a tight budget, consider:

• Zoho Mail: Free plan for one domain
• ProtonMail Business: Privacy-focused
• Namecheap Private Email: Low-cost option
• cPanel Email: Often included with web hosting plans

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Step 3: Connect Your Domain to Your Email Host

Once you’ve chosen your provider, you’ll need to verify your domain ownership by adding DNS records at your registrar (like Namecheap or Cloudflare).

Your host will give you:

• MX Records: Tell servers where to deliver your mail
• SPF & DKIM: Prevent spam and email spoofing
• TXT Record: Used for domain verification

This setup usually takes about 10–15 minutes, and most providers offer step-by-step instructions.

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Step 4: Create Your Company Email Addresses

Now it’s time to create your actual email accounts.

Common examples:

• you@mycompany.com — for personal communication
• info@mycompany.com — general inquiries
• support@mycompany.com — customer service

You can also set up email aliases (like sales@mycompany.com forwarding to you@mycompany.com) for easier management.

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Step 5: Access Your Email Anywhere

You can check your new business email using:

• Gmail or Outlook web apps
• Mobile apps (iOS/Android)
• Desktop clients like Apple Mail or Thunderbird

Your new email will work just like any personal account — but looks far more professional.

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Bonus: Create a Free Business Email Using Gmail Forwarding

Not ready to pay for Google Workspace yet? You can still look professional with free email forwarding.

Here’s how:

1. Register your domain (Namecheap or Cloudflare)
2. Set up email forwarding (e.g., hello@mycompany.com → yourname@gmail.com)
3. In Gmail, go to Settings → Accounts → Send mail as
4. Add your company email so you can send and receive messages using your domain

It’s a great free alternative to Google Workspace for freelancers and startups.

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